Webinar Recap: Utilizing the Admin Portal in SafetyPlusWeb Part Two

In our previous article on how to utilize the Admin Portal in SafetyPlusWeb, we took a deep dive into some of the more key supervisory features of the SafetyPlusWeb’s Admin Portal The first part of our discussion covered the core functionalities of the Admin Tab within the portal, including how to manage users, add employees, review coursework, and how you can customize your operational data within the platform.

The Admin Portal isn’t just there to help you set up your company and employee information—it offers a wide range of features that can help you manage every aspect of your safety program, from tracking employee training to generating detailed operational reports and analytical data. In this portion of the webinar, we’ll cover some of the additional modules and tools that are available within SafetyPlusWeb, providing you with a comprehensive understanding of how to make the most of this powerful platform.

Core Modules Within SafetyPlusWeb

It’s important to understand key concepts, recognize differences, and get familiar with terms you’ll encounter through the admin portal. Below are some definitions, differences, and similarities of some of SPW specific terms discussed within the webinar to help you better understand these concepts.

The ‘Home’ Tab

This is the main area for users within your company to access the core functions of SafetyPlusWeb. Here those in your company with access to SafetyPlusWeb will be able to view or track company-wide information regarding their employee roster, trainings, safety meetings, tasks, audits, incidents, forms, and more.

This tab primarily helps users:

●     Track recorded employee training records and certificates in SPW.

●     Access their company’s complete employee roster.

●     Review safety meeting attendance records.

●     Assign and review employee tasks.

●     Review audit and inspection reports.

●     Pull incident records and generate OSHA logs.

●     Generate and view employee form submissions.

●     Monitor company-wide and employee-specific substance abuse records.

●     Review listed employee classification and qualifications.

The ‘Wizards’ Tab

The Wizards Tab is a specialized section within the Admin Portal that is only accessible to registered admin and limited-viewer users. This tab allows you to input records that did not originate within SafetyPlusWeb, such as external training records, third-party substance abuse records, and one-off inspection items.

This resource is essential for maintaining a comprehensive and accurate record of all safety-related activities, even those that occur outside of the SafetyPlusWeb platform. By inputting these records into the system, you ensure that all relevant data is centralized and easily accessible for future reference or audits.

The ‘Reports’ Tab

The Reports Tab is designed to provide users with a more presentable format of the data stored within SafetyPlusWeb. This section allows you to generate customizable reports on various aspects of your safety program, including employee data, safety data sheets (SDS), training records, DOT records, course information, classifications, qualifications, inspection items, recorded incidents, OSHA logs, and substance abuse history.

These reports are invaluable for administrators who need to present safety data to company leadership, regulatory agencies, or clients. The ability to generate detailed, professionally formatted reports ensures that your company’s safety performance is clearly documented and easy to understand.

The ‘Resources’ Tab

An Employee ID Report is what we like to call “the employee cheat-sheet”, this is an automatically generated report your employees can bring up that includes some basic details regarding their individual login information, navigational tips, landing page access information, and provides them with a detachable employee wallet card including a scannable QR card linking to their employee-specific landing page.

A QR Report is what pops up whenever an employee scans the QR included on their detachable wallet card, this card can be used as a scannable ID badge or hard hat sticker. When scanned the QR links to an employee-specific landing page detailing all an employee’s included information and credentials within SafetyPlusWeb. This page is critical for quickly confirming an employee’s training records, classification, and qualifications on the jobsite.

The ’Analytics’ Tab

The Analytics Tab links to SafetyPlusWeb’s advanced analytics page, where all recorded safety data is stored. This includes information on training completion rates, incident rates, and other recordable data. The Analytics Tab is typically restricted to designated users due to the confidential nature of the data stored here.

This section is particularly useful for safety managers who need to analyze trends and identify areas for improvement within the safety program. By leveraging the data stored in the Analytics Tab, you can make informed decisions that enhance the overall effectiveness of your safety program.

The ‘Other’ Tab

The Other Tab is a catch-all section that includes quick links to various resources within SafetyPlusWeb. This includes links to your safety meeting resources, SPW user guides, the employee training library, recorded audits, the data upload page where you can upload external third-party documents, and an additional link to quickly contact our support staff.

Ready To Manage Your Program with SafetyPlusWeb?

If you have any questions on how you can start managing your safety program with SafetyPlusWeb, schedule a demo of the software or request a consultation from one of our dedicated safety experts today.